Revised 03/06/07 CONSTITUTION
OF THE WASHTENAW SKI TOURING CLUB ARTICLE I NAME The name of this society shall be the Washtenaw Ski
Touring Club. ARTICLE II PURPOSE The purpose of the
society shall be to promote and encourage cross country skiing and
related activities and to provide for organized fellowship, and instruction
in skiing techniques. ARTICLE III MEMBERSHIP Section 1 - Any person who is interested in skiing and
club activities is qualified for membership. Section 2 - An applicant becomes a member upon payment
of annual dues as provided in the By-Laws. Section 3 - A member in good standing shall be defined
as one who has paid his/her current annual dues. Section 4 - Payment of membership dues shall entitle
the member to a copy of the Constitution and By-Laws then in force
and any other prerogatives then granted by the Constitution, By-Laws
and Standing Rules of the society. ARTICLE IV OFFICERS Section 1 - The officers of the society shall be the
President, Vice President, Secretary and Treasurer. Section 2 - Election
of the Officers a) The new officers shall be elected by secret ballot
of a majority of the members in good standing of the society voting
in the election to be held at the Annual Business Meeting. b) A candidate for President must have been a member
in good standing for at least one (1) year prior to the Annual Business
Meeting. c) A person may be elected President for a maximum of
two (2) consecutive terms. Section 3 - Term of Office All officers shall be elected annually. Their terms
shall begin on the adjournment of the last meeting of the season and
shall continue until their successors have been elected and accepted
office. Section 4 - Duties The
officers shall perform the duties legally or customarily attached to
their respective offices and other such duties as may be required of
them by the By-Laws or the Board of Directors. ARTICLE V BOARD OF DIRECTORS Section
1 - Election of the Board of Directors a) The Board of Directors shall
consist of five (5) members. b) The Board of Directors shall
consist of three (3) members in good standing of the society elected
for two (2) years and two (2) members in good standing of the society
elected for one (1) year, to be chosen at the first Annual Business
Meeting upon adoption of this article. All Board Members will be elected
to two (2) year terms thereafter as required at successive annual business
meetings. c) Three weeks after the election
of the new members of the Board of Directors, the Board Chairperson
for the previous Board shall call a meeting of the new Board at which
a chairperson for the following year is elected by a majority vote
of the new Board. d) A vacancy on the Board of Directors
shall be filled by a majority vote of all of the remaining members
of the Board of Directors. The term of any member so elected shall
be until the next Annual Business Meeting. e) The term of all members of the
Board of Directors shall begin on the adjournment of the Annual Business
Meeting at which they are elected and shall continue until their successors
have been elected and accepted office. Section
2 - Duties of the Board of Directors a) The Board of Directors in conjunction
with the Officers shall have responsibility of the entire general management
and property of the organization, and its decision in matters relative
to such property shall be final, except as hereinafter noted. (See
Section 4) b) The Board Chairperson is responsible
for calling Board meetings, for delegating responsibility for taking
minutes at all Board meetings and for maintaining the corporate minute
book. C) The Directors of the organization
and each of them in the management of the business affairs and property
of the club, and in the selection, supervision and control of its committees
and officers, shall give the attention and exercise the vigilance,
diligence, care and skill that prudent members use in like or similar
circumstances. d) A majority of the Board of Directors
must be present at a duly called meeting of the Board to constitute
a Quorum for the transaction of business. Any action passed by vote
of the Quorum of said Board of Directors shall be valid and binding
upon the organization, except as hereinafter noted. (See Section 4) e) The Board of Directors may, by a (3/5) vote of
the Directors, declare any elected office vacant for the following
reasons: 1) Failure of an officer to perform
the duties of his/her office. 2) Commission of a fraud, deceit, theft, or embezzlement
of any property owned or otherwise under the jurisdiction of the Society. f) Provision shall be made at each
General Meeting to review the minutes of: 1) the last General Meeting,
followed directly by those of: 2) the last Board of Directors meeting. g) The Board of Directors, at their
meeting, must act upon business referred to said Board by majority
vote of the membership in good standing of the Society at the regular
meeting of the membership. Section
3 - Meetings of the Board of Directors a) The newly
elected Board shall convene within three (3) weeks following the Annual
Business Meeting. b) Throughout the remainder of the
year, the meetings of the Board of Directors may be held at such time
and place as a majority of the Directors may determine. Section
4 - Veto Power of the Membership a) Any action of the Board of Directors
may be rendered null and void at the next regular meeting of the membership
by a three-fourths (3/4) majority vote of the members in good standing
of the Society voting on the action, assuming that a quorum is present.
(Article 6, Section 2) ARTICLE VI MEETINGS Section 1 - An Annual Business Meeting of the society
shall be held once each year, upon such date as provided in the By-Laws,
for the purpose of the election of officers of the society, consideration
of the Amendments to the Constitution and executing any other business
which might properly be brought to the attention of the members. Section 2 - Quorum - A quorum for the purpose of transacting
business at any meeting of the General Membership shall be twenty (20)
percent of the members in good standing of the society. Section 3 - Annual Report - The Board of Directors shall
present at the Annual Business Meeting an Annual Report verified by
the President or Treasurer showing the whole amount of property and/or
other assets acquired or disposed of during their tenure of office. ARTICLE VII AMENDMENTS Section 1 - These articles may be Business amended at the Annual Meeting
of the membership by an affirmative vote of three-fourths (3/4) of
the members in good standing of the society voting on the proposed
amendment. Section 2 - Any member may propose an amendment to these
articles by securing the signature of ten (10) members in good standing
of the society to a petition in which the proposed amendment is set
forth, and submitting same to the President at least one month prior
to the Annual Business Meeting. Section 3 - Members in good standing shall be notified
of the proposed amendment by mail in sufficient time to allow its discussion
at the last meeting prior to the Annual Business Meeting. Section 4 - An Amendment shall take effect immediately
upon notice of its adoption. ARTICLE VIII RATIFICATION Section 1 - This Constitution becomes effective when
ratified by a majority of the members in good standing of the society. ARTICLE IX DISCONTINUANCE OF
THE SOCIETY Section 1 - This association may not be discontinued
unless three-fourths (3/4) of the members in good standing of the society
vote for such discontinuance. All assets which remain after payment
to creditors shall be distributed to the members in good standing of
the society in proportion to the amount of money they have paid to
the club in dues. BY-LAWS
OF THE WASHTENAW SKI TOURING CLUB ARTICLE I MEMBERSHIP 1. Dues shall be at the discretion of the Board of Directors,
annually, from October 1 to September 30 of the following year. 2. The privilege of membership shall be suspended after
December 1 for members who have not then paid dues for the current
year. Upon payment of dues, these privileges shall be restored. ARTICLE II NOMINATIONS 1. Nomination for
elective offices may be made by any member in good standing at the
meeting prior to the Annual Business Meeting. ARTICLE III ELECTIONS 1. The President shall appoint ballot tellers, a minimum
of three (3), a maximum of five (5), for the purposes of distributing,
collecting and counting ballots, and announcing the results of the
election. The tellers shall certify in writing to the current Secretary
the election results by name and office, in the order of votes received,
starting with the most votes. Persons running for office shall not
qualify for ballot tellers. Only members in good standing present at
the meeting shall vote. ARTICLE IV MEETINGS 1. General Membership Meetings shall be held from the
November to March of the following year.
The Board of Directors, by majority vote, shall determine the dates,
times, and places of General Membership Meetings. 2. A public financial statement shall be made available
upon request. 3. The Annual Business Meeting shall be
held on the second to last regularly scheduled meeting of the season. 4. The rules contained in Robert's Rules
of Order shall govern the meetings of the membership in all cases where
they are not inconsistent with the Constitution or By-Laws. ARTICLE V OFFICES 1. President: The president shall preside at meetings of the General
Membership and Board of Directors, or if need by, arrange for this
responsibility to be assumed by one of the Board of Directors. He/she
shall appoint committees as needed. 2. Vice President: The vice president shall coordinate
the planning and implementation of programs for the General Meetings. 3. Secretary: The secretary shall record the minutes
of meetings of the General Membership and Board of Directors. He/she
shall have custody of all books, records and papers of the Club, except
such as shall be in charge of the treasurer or of some other person
authorized to have custody and possession thereof by a resolution of
the Board. 4. Treasurer: The treasurer shall maintain a complete
set of books of account in accordance
with appropriate accounting principles and practice. The treasurer shall
make disbursements approved by the Board and shall secure proper vouchers thereof and shall receive and deposit moneys of the
Club in the Club's bank
or savings account. The treasurer shall prepare any necessary tax or
other return (or forms) for governmental agencies. ARTICLE VI BOOKS OF ACCOUNT The Board of Directors
shall cause the books of account of the Club to be audited as of April
30 of each year by the Board of Directors. The accounting year for
accounting purposes shall be from May 1 to April
30 of the following year. ARTICLE VII TREASURY 1. Expenditures of more than $200 must be approved by
members with the exception of trip deposits, refundable expenditures
and normal operating expenses. 2. The money of the Club shall be kept in a Bank approved
by the Board of Directors. 3. Disbursements of money from the club account shall
be made only by the treasurer
and another officer. In the absence of the treasurer, money may be disbursed by the president and vice president
or secretary. |